TIME MANAGEMENT
Sometimes you cannot manage time, you feel 24 hour not enough. You manage the events in your life in relation to time. You may often wish for more time but you only get 24 hours, 1,440 minutes or 86,400 seconds each day. How you use that time depends on skills learned through self-analysis, planning, evaluation, and self-control.
Much like money, time is both valuable and limited: it must be protected, used wisely, and budgeted. People who practice good time management techniques often find that they:
• Are more productive,
• Have more energy for things they need to accomplish,
• Feel less stressed,
• Are able to do the things they want,
• Get more things done,
• Relate more positively to others,
If that's what you often feel, could be the problem is not in the limited time - but on the way you manage your time and your activities. In this article will give some tips for you so that you can organize your time better.
1. Know How You Spend Your Time
You can begin to make a record of activities by recording what would you do every 15 minutes in a day, and do it for 2 weeks. Then start the evaluation and see how you spend all your time.
Do you often watch TV together with family, walks with your friends, or just sit and sink in the pile of work? Note activities will be useful to help determine how you spend your time and what activities the most demanding of your time so that you can be more realistic in your daily schedule.
2.Set planning and priorities
Managing your time effectively requires a distinction between what is important and what is urgent. Covey, Merrill, and Merrill (1994 ) categorize our activities into four quadrants in their Time Management Matrix: urgent, not urgent, important and not important. While activities that are both urgent and important must be done, suggests that we spend less time on activities that are not important (regardless of their urgency) in order to gain time to focus on activities that are not urgent but important.
One of the easiest ways to prioritize is to make a “to do” list. Rank the items on your “to do” list in order of priority (both important and urgent). You may choose to group items in categories such as high, medium and low, number them in order, or use a color coding system.
If you fail to plan, then you plan to fail. Before you start the day, make activity list what you should have to do.
Before sleeping at night , you can make to do list and put the priority. Do it 10-15 minutes before you do your job, the effect you will have well prepare and planning , activity will do much better.
If you have an appointment meeting, please do it this earlier. The meeting can be well prepared before every one coming.
You will sleep earlier and wake up earlier too, the result is more productive.
3. Use planning tools
Time management experts recommend using a personal planning tool to improve your productivity. Examples of personal planning tools include electronic planners, pocket diaries, calendars, computer programs, wall charts, index cards and notebooks. Writing down your tasks, schedules, and memory joggers can free your mind to focus on your priorities. The key is to find one planning tool that works for you and use that tool consistently.
Some reminders when using a planning tool are:
• Always record your information on the tool itself, Review your planning tool daily, carry your planning tool with you, remember to keep a list of your priorities in your planning tool and refer to it often, synchronize electronic planners with your computer and recharge the batteries in your planner on a regular basis, keep a back-up system.
You need to make list to do, have you done this in discipline way?
The disturbance around us are noisy ( people, vehicle, hp), feel like to see facebook, tweeter, path and other things. You should discipline not talking to other peoples. You should be focus, in front of us only notes and laptop, you can use music and earphone to increase the concentration.
4. Well organize planning your time / Schedule your time appropriately
What is your position? Manager, father, CEO, finance manager, etc.
If you don’t organize well your time, you will get complain from your family, boss , client or customer. Please make summary activity list and planning your time based on activity list.
You will have good quality life, finish your job excellence and on schedule.
Even the busiest people find time for what they want to do and feel is important. Scheduling is
not just recording what you have to do (e.g., meetings and appointments), it is also making a time commitment to the things you want to do. Good scheduling requires that you know yourself. Using your time log, you should have determined those times during the day when you are most productive and alert. Plan your most challenging tasks for when you have the most energy. Block out time for your high priority activities first and protect that time from interruptions.
If you know you will have waiting time or commuting time, schedule small tasks such as writing a letter, jotting down a shopping list, reading or listening to educational audiotapes to capitalize on the time loss. Try to limit scheduled time to about 3/4ths of your day, leaving time for creative activities such as planning, dreaming, thinking, and reading.
5. Tidying up Items / files in well organized
Most people find that disorganization results in poor time management. Professional organizers recommend that you first get rid of the clutter.
If everything is tidy, easy to find something and help you save time . You can imagine if the files is untidy, it will waste your time.
Basically you have 5 options for handling information:
With the clutter gone, the next step is to implement a system that allows you to handle information (e.g., tasks, papers, e-mail, etc.) less, only once, when possible.
Throw it away, delete it, or otherwise get rid of it.
Delegate it: give it to someone else to do, file, or respond.
Act on it yourself. Then throw it away or file it.
File it temporarily until it needs action or until additional information is received. Follow-up: a “tickler” file can be useful for holding temporary information.
File it permanently where you can easily find it later.
6. Delegate it to others
Delegation means assigning responsibility for a task to someone else, freeing up some of your time for tasks that require your expertise. Delegation begins by identifying tasks that others can do and then selecting the appropriate person(s) to do them. You need to select someone with the appropriate skills, experience, interest, and authority needed to accomplish the task. Be as specific as possible in defining the task and your expectations, but allow the person some freedom to personalize the task. Occasionally check to determine how well the person is progressing and to provide any assistance, being careful not to take over the responsibility. Finally, don’t forget to reward the person for a job well done or make suggestions for improvements if needed. Another way to get help is to “buy” time by obtaining goods or service that save you a time investment.
7. Avoid multitasking job
You lose time when switching from one task to another, resulting in a loss of productivity.
If you think if multitasking job is save your time, you have big mistake. Recent psychological studies have shown that multi-tasking does not actually save time. You should focus one by one to finish your job.
8.Stop procrastinating
Habits for delay is a bad habit that you have to remove started now! Besides unproductive, this habit will make your day a mess and stop you to be successful in all respects.
Imagine how much stress your day if you have to work for more than 12 hours even have to bring home work because of habit delay work. Want to like it guys?
Source from Hipwee and Time management by Sue chapman and Michael Rupured